How To Successfully Mail A Letter

Mailing a letter does not seem very reasonable in this day and time when there is email, chats, phones and even online support and video calls. But the truth is that there are still very many situations and circumstances when sending a letter is inevitable and actually the most professional way of conveying a given message. Whether you are sending a formal or informal letter, there are things you must remember to ensure that your letter mailing efforts yield good results.

1. Format the letter properly

The format of your letter will always depend on the kind of letter you are sending and to whom you are sending the letter to. For instance, a formal letter may be on a business proposal or response compare to a thank you kind of letter. Ensure you pick up the right format and include all details that need to be included depending on the type of letter it is you are sending. Confirm who you are addressing the letter to and use the right titles and remember to also include your address and name too. If you are not too sure what format is suitable for your letter, you can look up for templates that can make your work quick, easy and on point.

2. Choose the right envelope

When it comes to choosing the envelope to mail the letter in, the type of letter should again guide you. Always choose an envelope that is sturdy enough because the letter might be handled by a number of people before reaching the addressed recipient. Let the weight of the envelope match the weight of the letter paper you have used and any other contents you could be mailing together with the letter. If you chose a heavy cardstock for your letter, then the envelope should be strong enough to accommodate the letter. Still on the envelope, choose a size that matches the size of the letter and how you have decided to fold it; do not choose too large an envelope and neither should you choose one that leaves the letter look squeezed in. The intent of the letter is also a consideration to make when choosing your envelope. Let the envelope remain professional for formal letter, but you can go for decorative and colorful envelopes if you are passing a personal note.

3. Address the envelope appropriately

One of the most common mistakes people make is putting wrong addresses on their letter so they end up not getting delivered as intended. Start by confirming the address of the recipient and then ensure that you properly and clearly place it on the envelope. Include the name of the recipient, house number, street name, city, province and the postal code and use dark ink that is permanent. Make your writings as legible and organized as possible so it is clear enough where the letter is headed. You can also include your return address on the envelope or use a printed return address label so it gets back to you if for any reason it doesn’t find its way to the intended recipient.

Verify Emails Online – 4 Reasons You Should Do It

The internet has changed the way we communicate. Emails have replaced letters as the primary means of communication. Each day, there are thousands of new emails being created. But not all of them are genuine as there are dozen methods to create email addresses. To add a few more may be incorrect and others non-operational.

It becomes the personal responsibility of the sender to verify emails online. The verification procedure involves identifying whether the email address is valid and deliverable. Every single email address is verified. Here are 4 valid reasons for you to do it.

1. Create a list that delivers

Often, companies request website visitors to provide their email addresses as part of the marketing strategy. It might happen that the id provided is incorrect – a typo or an intentional mistake. If you start sending out emails to such inaccurate addresses, you will only have an equal number bouncing back. If the email account is no longer operational, the message does not get delivered; however, you are under the impression that it has been delivered.

It is a sheer waste of time and effort. You will be sending out mails, but none of them will convert. If you choose to verify emails online, you can fill in this glitch.

2. You won’t be blacklisted

Did you know that your online activity is being monitored? Email service providers such as Gmail, Yahoo! and Hotmail keep track of your mail server reputation. This includes the number of mails reported as spam, the number of bounce back emails and successfully delivered emails. It is as good as saying that you are building your reputation with every email sent.

If you have negative reputation, there are chances you could get blacklisted.

3. Business image and performance

Business-wise emails are used for a lot of important communication. This includes information about new orders, order confirmations, order tracking etc. If you have the wrong email address, this data does not reach your customers in a timely manner.

4. Peace of mind

As a business owner targeting potential customers, you can be assured that there is an actual person behind the email address, and not some idiot trying to play the fool with you. It is commonly noticed that people who wouldn’t like to receive promotional emails are the ones who provide email addresses with a missing or additional character; very few are a typing error.

This way you can filter high quality contacts from the low quality ones. You know which customers that are genuinely interested receiving notifications and those not interested. You can prevent yourself from becoming a spammer. You can also keep your list up-to-date.

For all the reasons above, it is necessary for you to verify emails online. A good online email verification service can help identify and remove invalid email addresses and can make your email campaigns successful. There are several free hosted software programs that allow such verification. Choosing the right one can make your work easy. At the end of it, you will have a clean list that you can leverage for marketing and promotional purposes.