Secrets of Effective Business Communication

The ability to communicate well is one of the biggest factors in the success of any business organization. You can be an excellent designer, but if you are unable to promote your services and communicate effectively with clients and colleagues, then your potential is limited.

The main areas where communication is essential are:

  • Attracting potential clients
  • Customer service
  • Client meetings

1. Attracting Potential Clients: When you own any business, your livelihood depends on your ability to sell your services. You have to convince prospects that you are the best person for the job, and the following communication secrets in this article will help you do this:

  • Always ask Right Questions: To sell the services, you have to understand the client’s unique needs. And this can be done only by asking questions that get to the heart of the challenges they are facing. Understanding the problems of the problems, you can pitch your services as the best possible option for the client.
  • Communicate Professionally: Your professionalism can win you contracts and your communication skills add to the complete package. Proofread all your emails prior to sending and always use a business email address with a proper signature. Always speak articulately and competently at all times.

2. Customer service: Your clients want to feel that they are your priority. And you can make them feel so by providing exemplary customer service. Use the following communication-focused actions to improve your customer service.

  • Address Problems: If a client is not happy, don’t ignore their complaints. Simply ask them why they are unhappy and what you can do to fix the situation. Your willingness to face the problem head-on tells the client that you care about the project and their satisfaction.
  • Ask for Feedback: One method of maintaining long-term relationships with your clients is by keeping open lines of communication. It means you should keep on asking them for their input on how things are going and how they feel about the service you are providing. This can be done by inquiring at the end of a project, or during day-to-day conversations or through formal surveys.

3. Clients Meetings: Client meetings are an integral part of every successful business. Try the following tips to make your meetings as productive as possible:

  • Schedule and Prepare thoroughly: Schedule your meetings in advance to ensures that you and your clients have an adequate amount of uninterrupted time to speak. Take time to prepare an agenda that outlines focus points and sets a structure. Also, sharing the agenda for the meeting gives both you and the client an opportunity to fully prepare.
  • Speak, Pause and Listen: When you have several topics to discuss, rushing through them to get all of your ideas out may be tempting. But, this can cause confusion and makes the client feel that their input is not important. So, Just slow down and remember that communication is a two-way street. Develop a give-and-take that allows both parties to have their say.

Improving your communication skills is worth the time and effort, but you will be surprised by how much you benefit from more polished and professional interaction.

What do you think? What impact communication had on your business success?

Communication Skills and Its Importance

Communication is the act of conveying meaningful information about a person/person, this can be vocally (using voice), written (using printed or digital media such as books, magazines, websites or emails), visually (using logos, maps, charts or graphs) or non-verbally (using body language, gestures and the tone and pitch of voice).

In today’s digital age, communication is easily done in several formats, but it’s also important to retain the ability to verbally communicate as well, we share our views and ideas with each other by communicating. Man is a social animal and thus needs the other person to express himself and to live an interactive life. How well this information can be conveyed and received is a measure of how good our communication skills are.

Developing these skills can help in all spheres of our life. Be it an interview or dealing with the project leader or working out a solution with a team or writing a report, getting across the point effectively is what matters. It’s never too late to work on communication and by doing so improve quality of life. Better communication helps in good performance in job.

Communication Skills and its Importance

Professionally, when we apply for jobs or look for promotion with the present employer, there will certainly be a need to demonstrate good communication skills. For example, the ability to: speak appropriately with a wide variety of people whilst maintaining good eye contact, demonstrate a varied vocabulary and tailor language according to the audience, listen effectively so on and so forth. Many of these are important skills that employers seek.

Also it helps us in understanding others, not just their words, but also their tone of voice, their non verbal gestures and what their values and priorities may be. Active listening and reading are also part of being a successful communicator. For career growth, the importance of communication skills increases; the ability to speak, listen, question and write with clarity and conciseness are essential for most managers and leaders. Being able to communicate well with others is often essential to solving problems that inevitably occur both in our private and professional live The process of improving communication involves both how we send and receive messages.

Success in life

Both speaking and writing are reflections of our thoughts, experience, and education. Part of that combination is our level of experience that is listening to other speakers, reading documents and styles of writing and studying formats. It’s the effective communication skills which holds the key to success in many aspects of life. Acquiring and using the skills in the right way is all that matters to achieve our desired goal in life.

How to Best Communicate Online

When you’re speaking to someone face to face, it’s easy to understand what they’re saying. After all, we don’t only speak with our mouths; we actually communicate using our bodies too. When face to face, you can read someone’s hand gestures, body language, tone of voice and facial expressions. All of this makes it very easy to understand what the person is saying.

Online it’s a whole different ballgame. When you’re communicating with someone via email, forums or even webcasts it’s not always so easy. You can’t after all read any of the above mentioned expressions.

However, by following a few simple rules you can make communicating on the net a whole lot easier.

  • Write clearly. It’s often difficult to write down what is actually quite easy to say. But writing in a long-winded way can be confusing to the reader. Instead, think about what you mean to say and write in short, clear sentences. Sentences dotted with punctuation can be read in a variety of ways and may confuse the reader – again, stick to short, clear sentences.

It also helps to close your message with a little humor or other “nicety.” This will help stop your overall message from appearing dry. It’s very easy for people to confuse direct and to the point with brashness when reading.

  • Learn netiquette. Online there are different rules of politeness. Did you know that writing in all capitals means your shouting? This is an easy mistake for a novice to make and one you’ll want to avoid.

Also, using too many exclamation marks can make your message appear irrational or a bit over the top, too. And on the other hand, very overly direct sentences without the use of humor may appear harsh or unemotional. Try to strike the balance between using expressive punctuation like exclamation marks and not using them at all.You can also use emoticons online to express how you’re feeling – a happy face at the end of a direct message can make a big difference to the overall impression of the reader. However, if you’re writing in a more professional manner or would like your message to be taken seriously, too many emoticons, such as happy faces, may make you appear unprofessional or someone not to be taken seriously. Again, it’s all about striking the right balance.

  • Explain yourself. Particularly when dealing with colleagues and subcontractors it’s important for them to know right from the start that when you’re writing a business message you may do so in a very direct way. Ask them not to take it to mean anything other than what is written on the message.

This is a particularly effective strategy when dealing with virtual helpers such as writers or VAs. You simply may not have time to include a chatty message with each and every email. Explain that your direct messages don’t mean that you’re upset or anything – you’re just communicating about the job at hand.These three rules will hopefully help you avoid many pitfalls of online communication. It also helps to keep in mind that sometimes you may read a message differently to what the writer intended. It’s always best to approach these situations with caution by simply asking the writer to please explain what they meant. The worst thing to do would be to go in all guns blazing and then realizing that you actually misunderstood their message – oops.

Improve Your 3G Signal Reception With A Booster Antenna

For the modern city dweller, there is no bigger pain than having a phone that does not pick up any signal. You pick up the phone but do not hear any voice and often you become frustrated. This problem is present in most of the big cities and though one changes the service provider the problem stays.

This kind of weak reception occurs due to the distance from the transmitting tower. Whether your cell phone is a smartphone or not, the signal that reaches the phone from the tower will give clarity and volume to the phone call. To get around this problem, the telephone users in most towns use the 3G Mobile Network Booster to strengthen the signal.

The working of the booster is like this. You have two antennae, one that you place inside the house and the other that is present on the roof. The one inside the house keeps on amplifying the signal both the one from the tower to the phone and the one that you send when you call someone. You connect this antenna to the one on the roof through a cable.

Mobile phone is a necessity

When you get a phone call, the antenna on the roof picks up this signal. But, if you live in a remote area, the possibility is that this signal is poor. When sending the signal to the antenna inside the house, it gets amplified and so you will receive a strong signal inside the house. Since smartphones, cell phones, or mobile phones have become a necessity, most people carry one. But, when they face the problem of a weak signal, they are up against a wall.

The introduction of the 3G Mobile Network Booster is a boon to all the city dwellers. This is because the concrete structures inside the city block the signal coming to the phone from the tower. When this happens, you experience a dropped call. You do not hear the voice of the caller well and this makes you miss out something that might have had much importance.

The booster will add strength to the signals on all the networks including GSM, 2G, 3G, and 4G. It will select the tower in your locality that is closest to you and look for a strong signal from there. The battery life of your phone increases because the phone does not have to ‘look’ for a signal. So, the internet speed increases. This helps you download movies or listen to the internet radio without any disruptions.

Causes for disruptions

Since the signals can remain disrupted by not only the distance but also by the obstructions such as a multi-storeyed building or a hill, you will get a poor signal or call drops when your locality has a hill or a high-rise building. In addition, if you live in a multi-storeyed apartment, the chances are that when your house is in the interior portion of the building, you will not receive any signal. The only way out is to put an antenna on the roof and attach the amplifier to make the signal strong.

You will have a good reception and you remove the problem of dropped calls. This is a practical solution and one that works well.

Wireless and Mobile Communication Networks

Communication without being physically tied-up to wires has always been of interest and mobile and wireless communication networks promise that. The last few years have witnessed unprecedented growth in wireless communication networks. Significant advancements have been made in the technologies that support wireless communication environment and there is much more to come in the future. The devices used for wireless communication require certain features that wired communication devices may not necessarily need. These features include low power consumption, light weight, and worldwide communication ability.

In wireless and mobile communication networks, the access to a communication network is wireless so that the end users remain free to move. The rest of the communication path could be wired, wireless, or combination of the two. In general, a mobile user, while communicating, has a wireless connection with a fixed communication facility and rest of the communication path remains wired. The range of wireless communication is always limited and therefore the range of user mobility is also limited. To overcome this limitation, the cellular communication environment has been devised. In a cellular communication environment, a geographical region is divided into smaller regions called cells, thus the name cellular. Each cell has a fixed communication device that serves all mobile devices within that cell. However, as a mobile device, while in active communication, moves out of one cell and into another cell, service of that connection is transferred from one cell to another. This is called the handoff process. The cellular arrangement has many attractive features. As the cell size is small, the mobile devices do not need very high transmitting power to communicate. This leads to smaller devices that consume less power.

In addition, it is well known that the frequency spectrum that can be used for wireless communication is limited and can therefore support only a small number of wireless communication connections at a time. Dividing communication regions into cells allows the use of the same frequency in different cells as long as they are sufficiently far apart to avoid interference. This increases the number of mobile devices that can be supported. Advances in digital signal processing algorithms and faster electronics have led to very powerful, smaller, elegant, and versatile mobile communication devices. These devices have tremendous mobile communication abilities including wireless Internet access, wireless e-mail and news items, and wireless video (though limited) communication on handheld devices. Wireless telephones are already available and operate in different communication environments across the continents. The day is not far when a single communication number will be assigned to every newborn and will stay with that person irrespective of his/her location.

Another field that is emerging rapidly is the field of ad hoc wireless communication networks. These networks are of a temporary nature and are established for a certain need and for a certain duration. There is no elaborate setup needed to establish these networks. As a few mobile communication devices come in one another’s proximity, they can establish a communication network among themselves. Typical situations where ad hoc wireless networks can be used are in the classroom environment, corporate meetings, conferences,
disaster recovery situations, etc. Once the need for networking is satisfied, the ad hoc networking setup disappears.

TECHNOLOGY
Now a days Technology is becoming an important part of our day today life. Electronics technology will play a vital role in our daily life.

Future Communications of Mankind

Communication could be defined as passing information from one location to the other. We humans are good at communications because we developed a better tool than all other organisms on earth. That tool is language. We created languages. Languages are nothing more than organized signals of messaging. Animals use sound systems but they do not qualify as languages. They might be languages but they are very limited. Our communication skills got better because of the invention on languages.

In contrary to the communications, the information to be passed from location to location is always present. Just because we did not pass the information from one place to the other does not mean that the information is not there. Information and communication are interconnected but are two entirely separate entities. We should treat them separately in order to understand communication and its future.

After developing languages in the early history of humans, we made them organized with grammar. Languages did not have written forms in the beginning. Humans developed written forms of languages to better communicate without using sound. Letters were initially symbols and much more complicated. Unlike today’s letters the early day letters represented whole events or messages. Later on breakdown of such symbols resulted in letters to be used as syllables of sound. It is after the usage of symbols or letters to represent the syllables of sound that the language started to develop drastically.

We also needed to construct languages when we invented computers. We needed to pass the message to the computer and wanted the computer to pass messages to us. There are several computing languages that were created by humans. We do not have access to information that cannot be passed out through language.

For example, people say that they couldn’t explain a feeling with words. You might have heard people saying that words are not enough. It is not just an expression. It is real that our languages are not sufficient to communicate certain information. However, our communication skills and systems have enabled us reach higher achievements.

The future of the communications will need to make sure that all information could be communicated. The future of communications will definitely be influenced by technology. As we have now, there is information communication technology. This will breakdown in the following years into information technology and communication technology. As mentioned above, information and communication are two entirely different entities.

The information technology will focus mainly on gathering, storing and processing information. The communications technology will focus only on communicating. We are already at a point where these two are to be separated. Once these two fields are separated, the future of communications will begin.

After inventing languages, we started using tools to communicate. We still used languages but used tools to apply the language to communicate information. The pen and paper method was prevalent for centuries. Once we had invented electronic media, we had shifted towards the electronic media. The internet was one of the major developments in the communications history of mankind. We now communicate mostly through the internet. All our mobile phones work through a similar system as well.

The early day electronic communications required larger equipment and special locations. Now we have that communication in our pockets. The next step is to bring that communication system inside our physical body. There have been advances made in this direction so that we could one day have the communications system within our body.

Universities and research institutions have carried out experiments where people with disorders have voluntarily participated. The major theme in these experiments was to place a chip in the cortical column of the brain and act as an intermediate communicator between the brain and an assigned computer. The cortical column is a highly sophisticated and outermost layer of the brain where it is believed that our thoughts are processed. Scientists have figured out a way of accumulating the waves produced by our thoughts and translating them into a language that computers could understand. This has made it possible for computers to get commands directly from our brain. The experiments carried out so far had people moving curser pointers on computer screen with their thoughts. It had worked successfully. There have been records of people browsing the internet with their brain. There have been instances of people moving synthetic limbs thorough the same concept.

It is the current state of the future communications technology. This is called the Brain Computer Interface or BCI as abbreviation. BCI is a very advancing stream of science and is proving to be very successful. In BCI the human brain is only communicating with a computer. When this technology would enable people to communicate between people with the aid of computer chips implanted in their brains, then we will reach the future of communications.

There are two major concerns to achieving this state. The first concern is the ethics of placing a chip inside a human brain. There will always be people who support the idea and oppose the idea. If majority of the people didn’t want to do this, then it couldn’t be done. The second concern is to permanently placing such devices inside human brain. The permanent placement of such devices would require energy for them to run, clinical safety and the precision manufacturing. If such a device fails within the brain, replacement would require a surgery. No one will want to open up their skull just to recharge or repair the equipment.

Compared to what is expected in the future communications technology, the current BCI researches are still at their infancies. We will need these devices to be able to translate and then broadcast signals wirelessly. And the signal should be strong enough to be picked up by the signal transmission towers. To achieve this, the device will need much power like our phones. We should either place a battery that should power the device for a life time or should place a mechanism that will keep on charging the device. Placing a battery is not very practical based on our experiences on cell phones. Placing a mechanism is very possible.

Our body generates heat and this heat is transported by our blood stream. If the device could be assigned a mechanism through which the thermal energy could be transformed into electricity, then the power problem will be solved. There are such devices today. There are watches that function on body heat for example.

Producing signals is a concern. The emitted signal might damage the brain cells with radiation. The equipment will get heated with operation. No one would want to bake their brain inside out. We are still decades away from such a technology to exist but that is where we are headed.

Once this technology is in place, we will be able to communicate feelings with people but not by words. When we communicate to someone now, we only try to explain our feelings with words. That is why we say words are not enough. If the chips are capable of receiving our brain waves and communicating the same to another person, then the other person will receive exactly what we had in our mind. If you are sad or happy, the other person on the communication will feel exactly what you feel.

When we say that we are imagining something, we cannot explain our imagination to the fullest to someone. Once this technology is made available, we will be able to share our imaginations with others. We can record and preview our dreams. We can share dreams with others in real time. By the time the technology would reach such a point, we will have self driving vehicles. We will not need to drive. We will not need to press buttons on the car. We can communicate to the car with our mind and the car will take us where we want to go.

It is hard to fully imagine something before it ever existed. The future is not here yet. We can only predict and anticipate it. People can simply predict where the current technologies will take us in the future. If people are to anticipate, they will always want a better system than present. We are going to have a better communications system in the future than we can imagine now.

We all expect something better to happen in our lives. If we think about it cumulatively for humanity, then we need better lives for all.

How To Develop Interpersonal Communication

This particular concept of communication gradually got narrowed down to various categories of which the very common are mass communication, intrapersonal communication and interpersonal communication. These categories became subjects of interest in fields of both communication and psychology and the one that the masses can identify themselves with, is interpersonal communication.

The concept of interpersonal communication is not as difficult as it sounds. It is as simple as having a conversation! Yes! That is what it is. When two people communicate with each other, we call it ‘interpersonal communication’. You call it a conversation, psychology calls it interpersonal communication. That is because psychology views it as not just a conversation, but your way of exchanging ideas, your body language, your ability to maintain eye contact and your grip on the topic. It is not just words that get communicated! Your eyes, your body language and your way of speaking to the other person speak more than mere words.

Well, to simplify, if while talking, you are unable to maintain eye contact and show restlessness then there are chances that you are either lying or hiding something even if you don’t say it out!Words can be deceiving, you see! Technically, it’s a message sending and message receiving process but I would rather go for the simpler version.

The concept might be new but its roots can be traced back to prehistoric times. Even if we were devoid of a civilized society and a script, we did know to communicate!We chose to communicate through sounds and actions, couples had to express after all! Thus, interpersonal communication found itself divided into two. One is the verbal communication and the other is non-verbal. As the name suggests, verbal communication is communication through words injected with sense and grammar. This is where communication became easy. What I find interesting is non-verbal communication. Non-verbal communication came with choices. People used their own way to communicate. Some used the sign language, while some used symbols on paper.

There is another interesting side to interpersonal communication. People show more willingness to talk to a person who is well dressed and impressive. Certain people make their choices based on their background, life instances, character and the like. When you are comfortable with your partner or you share similarities, communication becomes easier and vice versa.

So, next time you step out and have a conversation with someone, you will know there is a lot more to those words that they speak. Happy conversing!

Are You Drowning in Emails? 6 Tips to Get Out From Under

When I was a child, I loved running to the door whenever I heard the mail carrier arrived. I would stand there waiting to grab the envelopes before they were stuffed into the mailbox. I didn’t want to waste a minute.

I couldn’t wait to see if there was anything exciting or unexpected for me. Most days, admittedly, there weren’t. But, occasionally a birthday invitation or a letter from my grandma would surprise me and make my day.

Monday through Saturday, once a day, I delighted in the potential that delivery might bring.

These days, I barely notice when mail gets shoved through my door slot. If it weren’t for my dog’s barking, I wouldn’t even know it had arrived.

That rush and thrill of the unknown are now experienced innumerable times each day. All I have to do is look at my inbox. Whether at my computer, my tablet, or my phone, anywhere, anytime, “You’ve got mail” can light up the pleasure zone in my brain.

However, that trigger leads to an addictive habit-checking email regularly throughout the day. As an entrepreneur, this habit is non-productive, and a stress-inducing pattern that I have had to learn to control.

Indeed, research proves that the pleasure zone in the brain that lights up every time a gambler, alcoholic or shopaholic reaches for their fix is the same one in our brains when we check our emails. And, the more we do so, the more we have to do so, to receive that same pleasurable sensation.

Many business professionals might argue with me when I say constantly checking emails is a problem. They’ll tell me it’s convenient always to have access to emails wherever and whenever you want. And, how great it is to be instantly able to respond to customers, or get caught up on the latest industry news.

I can only tell you what the research is finding, and what I saw happening to me and so many of my clients when email became an addictive habit.

When the first thing we do each day is read our emails, even before getting out of bed, inadvertently, we hand over our day’s agenda. Most emails are requesting something from us: a response to an inquiry, a decision to purchase something, or to read the important news we think is urgent for us to know.

Rather than attending to what is most important to us and our business, we find ourselves going down the rabbit hole; we are responding, reading or looking at info that’s relevant to someone else.

Although surveys and studies indicate the average adult checks their emails approximately 15 times a day, for many, it could be way more. The Relevancy Group is a market research company which measures consumer and executive behaviors. They found 66% of online consumers check their email account multiple times per day, with 13% of online consumers checking their email hourly or more frequently. We are diving into the inbox all day, every day; it’s no wonder we feel like we are drowning in email.

With all these emails staring at us, our brains receive the subtle message that we have so much to do. Others are waiting for a response from us. It’s stressful! And time-consuming!

Respond immediately to email, and you will find you’ve turned your attention away from whatever else you were working on, or intended to work on. Don’t respond, and the pile just gets larger and larger causing us to feel out of control.

Our to-do list gets longer each time we try to attend to those unread emails. Or the ones that have been sitting in our inbox for weeks. FOMO (fear of missing out) increases, so we don’t delete. We tell ourselves we’ll get to that when we have the time.

Sometimes, we check email hoping it will direct us towards what to do with our day, rather than proactively deciding what’s the most important task we should be working on.

Or worse yet, we use email to procrastinate. When there’s something that we don’t want to do, it’s amazing what our brains can come up with to avoid doing what needs to be done. Email is such a great excuse! We tell ourselves, “I’ll just clean up the inbox first, and then get down to work.” Before you know it, hours have gone by, and now the message is, “There’s not enough time today. I’ll handle this tomorrow.”

When reading the same email we’ve looked at several times before, we are procrastinating making a decision. We’re not sure how we want to respond, or if this is necessary info we’ll need in the future, or is this item something we may want to buy. Procrastination adds to our sense of anxiety and stress.

The research shows that the more we give into this addictive email habit, the more our stress levels increase. One study out of the University of British Columbia proved the opposite-less frequent email checks made people much happier throughout the day.

So, if we could break the habit of constantly checking our emails throughout the day, we’d reduce our stress, be more productive, and be happier! To me, it seems well worth it to try and do so.

Instead of responding to emails one by one as they roll in, set aside certain times of the day (perhaps morning, afternoon and night) to tend to messages. Doing so will help you feel more in control of the flow, and you won’t be switching back and forth between different tasks all day.

Are you ready to reduce your dependency on email, lower your stress, stop procrastinating and feel more in control of your life? If so, you need to learn some very specific strategies to deal effectively with this problem.

  1. Decide on an email schedule that makes sense for your business and your lifestyle. Unless you are in customer service or another business in which responding to emails instantly is your job, almost everyone can reduce the frequency of diving into the inbox.
  2. Shut down your email program and all notifications about mail, and only have it open during the allotted times.
  3. Resist opening your email first thing in the morning. Exercise, eat a healthy breakfast, plan out the day ahead, and work on the most important project for that day for at least an hour.
  4. Develop a system to manage emails and keep your inbox relatively free. Train yourself to handle each email only once. Take care of it, delete it, delegate it, or file.
  5. Unsubscribe to all emails that you never get around to reading or you know cause you to waste time. If unsubscribing makes you uncomfortable, remind yourself that you can always resubscribe if you find yourself missing them in the future.
  6. Create a read laterfolder for the newsletters you enjoy and that bring value to your life. Move those emails immediately out of your inbox, and know when you will get to them. Clean that folder out at the end of each week. Take the time to either read or delete those you haven’t gotten to.

It took me awhile to wean myself off of constantly checking my emails and to come up with a system that works for me. Truth be told, sometimes I waiver.

But when I do, I quickly notice I am procrastinating getting important stuff done, and my stress level is increasing along with the number of emails sitting in my inbox. So, I go back to basics and follow my system.

Now, I recognize that asking you only to check your email three or four times a day initially could cause you more stress! But, once you break this addictive habit and experience how much more relaxed and accomplished life feels, you’ll be so glad you did!

How To Successfully Mail A Letter

Mailing a letter does not seem very reasonable in this day and time when there is email, chats, phones and even online support and video calls. But the truth is that there are still very many situations and circumstances when sending a letter is inevitable and actually the most professional way of conveying a given message. Whether you are sending a formal or informal letter, there are things you must remember to ensure that your letter mailing efforts yield good results.

1. Format the letter properly

The format of your letter will always depend on the kind of letter you are sending and to whom you are sending the letter to. For instance, a formal letter may be on a business proposal or response compare to a thank you kind of letter. Ensure you pick up the right format and include all details that need to be included depending on the type of letter it is you are sending. Confirm who you are addressing the letter to and use the right titles and remember to also include your address and name too. If you are not too sure what format is suitable for your letter, you can look up for templates that can make your work quick, easy and on point.

2. Choose the right envelope

When it comes to choosing the envelope to mail the letter in, the type of letter should again guide you. Always choose an envelope that is sturdy enough because the letter might be handled by a number of people before reaching the addressed recipient. Let the weight of the envelope match the weight of the letter paper you have used and any other contents you could be mailing together with the letter. If you chose a heavy cardstock for your letter, then the envelope should be strong enough to accommodate the letter. Still on the envelope, choose a size that matches the size of the letter and how you have decided to fold it; do not choose too large an envelope and neither should you choose one that leaves the letter look squeezed in. The intent of the letter is also a consideration to make when choosing your envelope. Let the envelope remain professional for formal letter, but you can go for decorative and colorful envelopes if you are passing a personal note.

3. Address the envelope appropriately

One of the most common mistakes people make is putting wrong addresses on their letter so they end up not getting delivered as intended. Start by confirming the address of the recipient and then ensure that you properly and clearly place it on the envelope. Include the name of the recipient, house number, street name, city, province and the postal code and use dark ink that is permanent. Make your writings as legible and organized as possible so it is clear enough where the letter is headed. You can also include your return address on the envelope or use a printed return address label so it gets back to you if for any reason it doesn’t find its way to the intended recipient.

Verify Emails Online – 4 Reasons You Should Do It

The internet has changed the way we communicate. Emails have replaced letters as the primary means of communication. Each day, there are thousands of new emails being created. But not all of them are genuine as there are dozen methods to create email addresses. To add a few more may be incorrect and others non-operational.

It becomes the personal responsibility of the sender to verify emails online. The verification procedure involves identifying whether the email address is valid and deliverable. Every single email address is verified. Here are 4 valid reasons for you to do it.

1. Create a list that delivers

Often, companies request website visitors to provide their email addresses as part of the marketing strategy. It might happen that the id provided is incorrect – a typo or an intentional mistake. If you start sending out emails to such inaccurate addresses, you will only have an equal number bouncing back. If the email account is no longer operational, the message does not get delivered; however, you are under the impression that it has been delivered.

It is a sheer waste of time and effort. You will be sending out mails, but none of them will convert. If you choose to verify emails online, you can fill in this glitch.

2. You won’t be blacklisted

Did you know that your online activity is being monitored? Email service providers such as Gmail, Yahoo! and Hotmail keep track of your mail server reputation. This includes the number of mails reported as spam, the number of bounce back emails and successfully delivered emails. It is as good as saying that you are building your reputation with every email sent.

If you have negative reputation, there are chances you could get blacklisted.

3. Business image and performance

Business-wise emails are used for a lot of important communication. This includes information about new orders, order confirmations, order tracking etc. If you have the wrong email address, this data does not reach your customers in a timely manner.

4. Peace of mind

As a business owner targeting potential customers, you can be assured that there is an actual person behind the email address, and not some idiot trying to play the fool with you. It is commonly noticed that people who wouldn’t like to receive promotional emails are the ones who provide email addresses with a missing or additional character; very few are a typing error.

This way you can filter high quality contacts from the low quality ones. You know which customers that are genuinely interested receiving notifications and those not interested. You can prevent yourself from becoming a spammer. You can also keep your list up-to-date.

For all the reasons above, it is necessary for you to verify emails online. A good online email verification service can help identify and remove invalid email addresses and can make your email campaigns successful. There are several free hosted software programs that allow such verification. Choosing the right one can make your work easy. At the end of it, you will have a clean list that you can leverage for marketing and promotional purposes.