Mailing a letter does not seem very reasonable in this day and time when there is email, chats, phones and even online support and video calls. But the truth is that there are still very many situations and circumstances when sending a letter is inevitable and actually the most professional way of conveying a given message. Whether you are sending a formal or informal letter, there are things you must remember to ensure that your letter mailing efforts yield good results.
1. Format the letter properly
The format of your letter will always depend on the kind of letter you are sending and to whom you are sending the letter to. For instance, a formal letter may be on a business proposal or response compare to a thank you kind of letter. Ensure you pick up the right format and include all details that need to be included depending on the type of letter it is you are sending. Confirm who you are addressing the letter to and use the right titles and remember to also include your address and name too. If you are not too sure what format is suitable for your letter, you can look up for templates that can make your work quick, easy and on point.
2. Choose the right envelope
When it comes to choosing the envelope to mail the letter in, the type of letter should again guide you. Always choose an envelope that is sturdy enough because the letter might be handled by a number of people before reaching the addressed recipient. Let the weight of the envelope match the weight of the letter paper you have used and any other contents you could be mailing together with the letter. If you chose a heavy cardstock for your letter, then the envelope should be strong enough to accommodate the letter. Still on the envelope, choose a size that matches the size of the letter and how you have decided to fold it; do not choose too large an envelope and neither should you choose one that leaves the letter look squeezed in. The intent of the letter is also a consideration to make when choosing your envelope. Let the envelope remain professional for formal letter, but you can go for decorative and colorful envelopes if you are passing a personal note.
3. Address the envelope appropriately
One of the most common mistakes people make is putting wrong addresses on their letter so they end up not getting delivered as intended. Start by confirming the address of the recipient and then ensure that you properly and clearly place it on the envelope. Include the name of the recipient, house number, street name, city, province and the postal code and use dark ink that is permanent. Make your writings as legible and organized as possible so it is clear enough where the letter is headed. You can also include your return address on the envelope or use a printed return address label so it gets back to you if for any reason it doesn’t find its way to the intended recipient.